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Wednesday, May 02, 2012

Project Critics are Everywhere


Tom Peters a highly regarded speaker and writer said it best in his book The Project 50, “as project managers we should not try to convert our project enemies by overcoming their objections” and I would add through appeasement. Tom states “we should set out to surround and marginalize them; additionally, the most effective change agents ignore the barbs and darts, their time is spent on allies and likely allies”.

It seems to be in our nature to take on those that oppose us, particularly if they have been attacking us behind our backs. This taking on of the opposition is a waste of valuable project time and detracts the project manager from the task at hand. All projects will have detractors, whiners, and complainers. Don’t waste your time trying to convince them of the error of their ways. Let your project’s results answer your critics!

As project managers we need to spend our time working with our advocates and supporters, not answering our critics. If you say you don’t have critics on your project than I say you probably aren’t a very good project manager. The project manager that has friends everywhere on his projects is usually trying to satisfy everyone, and many times at the end of their project – if it ever ends – there will be low overall satisfaction due to all of the tradeoffs that were made between all of the competing interests.

When you push people, strive for excellence, set deadlines, push for quality, hold individuals accountable, and are firm on agreed upon commitments you are going to ruffle some feathers. Get over it, and realize no matter what you do on your project there will always be detractors.  Don’t let the detractors sway you from implementing your project on time, on budget, and within requirements.

Monday, April 30, 2012

Does Your Project Have Value?

Are you working on a project that has diminished in value? Does your project seem like it would have been a good idea if it was implemented two years ago, two years from now? If you are questioning the value of your project think about these things.

What would happen in your company if the project were cancelled?

Does the project link to your organizations strategic goals and/or objectives?

Does the project have visible support from senior management?

Does the project generate excitement?

Is your organization going to gain efficiencies or be more competitive as a result of successfully completing the project?

Is there lots of negative "buzz" about the project?

I'm sure there are lots of other questions that could be asked when it comes to questioning the value of projects. We need to keep in mind that all projects eventually end. Some end when they are completed successfully, and others are terminated early for a variety of reasons.

The important thing to keep in mind is that you must continually communicate across, up, and down the organization to find out what others are thinking about your project.

If the project manager is the only person in the organization that thinks his or her project has value, then the project manager isn't really thinking.

Does your project still have value? A tough question for certain projects, but one that must be answered on a regular basis.

Monday, April 23, 2012

Project Management - Communicating Change

Think about these questions prior to communicating change to your organization, project team, or stakeholders.


1. Why are we changing things?


Be prepared to address the value of the change to the people impacted by the change


2. What is required for those impacted by the change to do? What needs to be done first, second, etc.?


Outline the steps required to implement the change


3. How will we measure the results of the change? What are the potential impacts?


Prepare ahead of time to address how the team will know if they are successful.


4. Once change is implemented what tools or processes will need to be changed, added, deleted?


What will be impacted and how might these changes be received?


5. What is the benefit of the change (What's in it for me?)


What is the benefit, what is the downside (if any)?  Be honest and let the team know if behavior change is expected