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Tuesday, July 21, 2009

Successful Projects Bring No Recognition

When projects are successful, often nobody notices. Possibly the best measure of project success is that the project manager implements without fanfare or notoriety.

Success is the reward for lots of practice






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Thursday, July 16, 2009

Apollo 11 Lauch Video - I was there!

40 years ago today, as a member of my local Boy Scout troop, I was at Cape Kennedy (Canaveral) in Florida to witness the launch of Apollo 11.

What a project that must have been to work on!

Tuesday, July 14, 2009

Collaborate = Conflict?

When people collaborate there will sometimes be disagreement. Disagreement doesn't have to be a bad thing, and in many instances constructive disagreement can lead to a better solution. With that in mind, it is important for all participants in the conversation to recoginize when productive disagreement becomes destructive. When collaborating with others, a project manager has to be an expert negotiator to ensure that project communications are kept open, civil, and productive. While comprimising isn't the right answer when collaboarting, sometimes it is the only answer when consensus can't be reached.

Don't allow your project communications to deteriorate into pitty bickering and fighting. As the project manager it is up to you to keep project communications civil and productive. Be respectful of others and demand respect in return.

When managing conflict remember to:

Understand when a conflict is out of hand

Help to defuse emotions

Focus on questions that ask why, how, and what

Search for solutions together

Evalutate solutions that make sense and are agreeable

Thursday, June 25, 2009

My Project is Late Again!

Is is late because of...

Design Changes – Design changes during project execution almost always cause delays and impacts to your budget. Once the Scope document has been signed, any changes to the design need to go through your Scope Change Request Process.

Skill Sets – When planning, assumptions are made regarding people's skills. Sometimes these assumptions turn out to be wrong. Also, you will usually have people on your team who are new or are less experienced. These new or lower skilled workers won't be as productive or effective as higher skilled workers. Make sure your project plan has accounted for skill levels.

Unplanned Work or Workarounds – Many times changes must be made to the sequence of planned work. These changes can impact time, cost, budget, and quality. Think about these risks up front and discuss what if any workarounds will be used.

Rework – Rework happens; it is part of project management. Ensure your project plan accounts for rework.

Team Morale – Turnover, project conflict, sick time, vacations all can wreak havoc with your schedule and budget; plan for these things. A happy team is a productive team. Ensure your team is working towards a common goal and not working against each other. Remove disruptive team members from your project if their behavior can't be changed.

Schedules – Trying to do too much in too little time will result in delays. Once you get behind it is very difficult to catch up. Your project will have delays. You need to have contingency plans to get back on track quickly.

Work Environment – Ensure that your team has a proper workspace. Cramming people into poorly designed work spaces will lower productivity.

Tools – Ensure your team has the right tools to do the job. Having the right tool, but not getting into the teams hands at the right time will cause delays in your schedule.

Project Manager Overload – Too many people on a project team without the proper management oversight can cause major problems for the project manager.

Overtime – Adding hours to people's schedules in order to make a deadline will usually do nothing but increase your budget. Adding overtime rarely results in getting a late project back on track.

Executive – Executive apathy can kill your project. People are usually not going to make your project a priority if their boss isn't willing to tell them it is important. Deadbeat executives kill team morale and project momentum.

Plan for the above "risks" and you will start to bring your projects in faster, cheaper, and with higher quality.