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Friday, November 09, 2007

Clever or Wise?

Albert Einstein said "A clever person solves a problem; a wise person avoids it". After reading this quote, it reminded me that project managers spend a lot of time (or should be) avoiding problems. One thing that can help project managers to avoid problems is following a defined process, or more specifically, a Project Management Methodology (PMM). At its core a PMM is a set of agreed-upon processes that assists project managers to deliver predictable project outcomes.

To create a PMM you need to define all project management processes, procedures and policies used to deliver your organization's projects. Also, don't forget to develop or obtain a set of project templates as they are an important part of any PMM. Finally, you must develop a training program to introduce and educate your organization about the new PMM.

KEY POINT - When developing a PMM ensure you include input from your lead project managers and any other personnel that have a stake in your project management outcomes.

Once your PMM is implemented ensure you measure the results and make adjustments where necessary. If you need help in developing your PMM there are many products that can assist you and your organization to develop a custom PMM that works for you.

Two of my favorite vendors that specialize in this are are TenStep and Method123. I am affiliated with TenStep and Method123, and I own, use, and endorse their products.

Tuesday, October 30, 2007

Organizational Dysfunction and Projects

Just over a year ago I posted about Projects, Leaders, and Discipline.  I started the posting with the text below: 

One of the things that hurt project teams most is the lack of an enterprise (executive) focus and oversight regarding the management of projects.  It takes discipline to manage projects, and enterprise project discipline is lacking when executives are disinterested and/or disengaged from the project process.  Great organizations (not project managers) manage projects well, and in doing so they have employees with higher morale, they get better project results, and implement projects faster with higher quality.

Is your organization disciplined?  There have been many studies that show a lack of executive support for projects is a key contributor to project failure.  You can meet all your project objectives and still have failed if your project does not support a business need.

Organizations that have successfully embraced and implemented project management have a few things in common.  They are:

  They treat project management as a profession

  They treat project managers as assets

  They have internal policies that support the management of projects

  They align their strategies to a published project portfolio

  They recognize that a project management methodology is only works when it is coupled with         experienced   project managers

  They have a formal training program for new and experienced project managers

  They have a formal job classification and promotion path for project managers

  They have a strategic program/project management office

  Have been through a formal project management maturity assessment

Regarding discipline, George Washington said, "Discipline is the soul of an army.  It makes small numbers formidable, procures success to the weak, and esteem to all".  

You cannot have effective organizational project management processes without discipline.  Discipline begins at the top of the organization and works its way to the bottom.  Organizations that have weak organizational discipline have weak leadership.

As I have stated previously, undisciplined organizations have high turnover, low employee morale, and poor project results. These organizations cheat their investors, employees, and customers by not providing the highest level of service possible. Highly disciplined organizations make and keep commitments, manage to clearly articulated and measurable goals, and have executives that are engaged and visibly participate in the oversight of projects.

BOLD TRUTH - If you are not visible, your are not relevant.  If you are not relevant, you are not needed. 

In closing, dysfunctional organizations believe that the workers are solely responsible for managing projects and other day-to-day work. These organizations believe that the executives should spend the majority of their time strategizing and making policy. This is a failed approach (see General Motors, Ford, K-Mart, etc), and ensures the work, including projects, will take longer than planned and cost more than what was budgeted.

Executive leadership and oversight of projects has been proven to motivate project teams to be accountable, results driven, and focused on achieving a common goal.

Wednesday, October 17, 2007

Leading Geeks

Ralph Nader once said, "I start with the premise that the function of leadership is to produce more leaders, not more followers". In the IT world is is hard to produce leaders and it is doubly hard to produce and keep followers.

On his blog, Alexander Kjerulf talks about How Not to Lead Geeks and mentions that "the main reason IT people are unhappy at work is bad relations with management". He goes on to say that "the fact is that IT people hate bad management and have even less tolerance for it than most other kinds of employees".

Wow, I couldn't agree more. It is suprising that this flawed geek leadership strategy is still very prevelant today in our organizations. I see the mistakes listed below happen every day. I can only wonder how much more productive "geeks" would be if these mistakes weren't continuously repeated on a regular basis.

Here are Alex's thoughts on the top 10 mistakes he has seen managers make when leading geeks:

1) Downplay training

I had a boss once who said that “training is a waste of money, just teach yourself”. That company tanked 2 years later. Training matters, especially in IT, and managers must realize that and budget for it. Sometimes you get the argument that “if I give them training a competitor will hire them away.” That may be true, but the alternative is to only have employees who are too unskilled to work anywhere else.

2) Give no recognition

Since managers may not understand the work geeks do very well, it’s hard for them to recognize and reward a job well done, which hurts motivation. The solution is to work together to define a set of goals that both parties agree on. When these goals are met the geeks are doing a great job.

3) Plan too much overtime

“Let’s wring the most work out of our geeks, they don’t have lives anyway,” seems to the approach of some managers. That’s a huge mistake and overworked geeks burn out or simply quit. In one famous case, a young IT-worker had a stress-induced stroke on the job, was hospitalized, returned to work soon after and promptly had another stroke. This post further examines the myth that long work hours are good for business.

4) Use management-speak

Geeks hate management-speak and see it as superficial and dishonest. Managers shouldn’t learn to speak tech, but they should drop the biz-buzzwords. A manager can say “We need to proactively impact our time-to-market” or simply use english and stick to “We gotta be on time with this project”.

5) Try to be smarter than the geeks

When managers don’t know anything about a technical question, they should simply admit it. Geeks respect them for that, but not for pretending to know. And they will catch it - geeks are smart.

6) Act inconsistently

Geeks have an ingrained sense of fairness, probably related to the fact that in IT, structure and consistency is critical. The documentation can’t say one thing while the code does something else, and similarly, managers can’t say one thing and then do something else.

7) Ignore the geeks

Because managers and geeks are different types of people, managers may end up leaving the geeks alone. This makes leading them difficult, and geeks need good leadership the same as all other personnel groups.

8) Make decisions without consulting them
Geeks usually know the technical side of the business better than the manager, so making a technical decision without consulting them is the biggest mistake a leader can make.

9) Don’t give them tools
A fast computer may cost more money than an older one and it may not be corporate standard, but geeks use computers differently. A slow computer lowers productivity and is a daily annoyance. So is outdated software. Give them the tools they need.

10: Forget that geeks are creative workers

Programming is a creative process, not an industrial one. Geeks must constantly come up with solutions to new problems and rarely ever solve the same problem twice. Therefore they need leeway and flexibility. S trict dress codes and too much red tape kill all inovation. They also need creative surroundings to avoid “death by cubicle”.

Making one or more of these 10 mistakes (and I’ve seen managers who make all 10) has serious consequences, including:

Low motivation
High employee turnover
Increased absenteeism
Lower productivity
Lower quality
Bad service

Happy geeks are productive geeks, and the most important factor is good management, tailored to their situation.