- Clearly define the roles and responsibilities of existing project managers and project support personnel
- Develop a basic project management training plan for the entire organization to familiarize all with the project management verbiage and practices
- Identify and provide specialized advanced training for all project leaders and functional managers
- Develop a project management office (PMO) to provide enterprise coaching, and to develop and manage your organization’s project management methodology
- In addition to the methodology, the PMO should develop and maintain standard project management templates for the organization to use
- Ensure that existing projects are audited and meet your organization’s minimum project management standards
- Setup a program where your PMO provides coaching to less experienced project managers and oversight of all enterprise projects
- Ensure all projects have Lessons Learned captured
Tips, hints, links, and helpful information related to the discipline of Project Management.
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Monday, October 11, 2021
Project Management Office Setup Thoughts
Monday, September 27, 2021
Cleverness and Problems
Albert Einstein said "A clever person solves a problem; a wise person avoids it". After reading this quote, it reminded me that project managers spend a lot of time (or should be) avoiding problems. One thing that can help project managers to avoid problems is following a defined process, or more specifically, a Project Management Methodology (PMM). At its core a PMM is a set of agreed-upon processes that assists project managers to deliver predictable project outcomes.
To create a PMM you need to define all project management processes, procedures and policies used to deliver your organization's projects. Also, don't forget to develop or obtain a set of project templates as they are an important part of any PMM. Finally, you must develop a training program to introduce and educate your organization about the new PMM.
KEY POINT - When developing a PMM ensure you must include input from your lead project managers and any other personnel that have a stake in your project management outcomes.
Wednesday, September 15, 2021
Dogma and Open-Mindedness
Dogma is living with the results of other people's thinking. Be careful when allowing the opinions of others to smother your inner voice, but do remain open-minded to new ideas and information.
Open-mindedness - When we close our minds to new information or opinions it is often because they go against our beliefs or take us out of our comfort zone. Admitting to ourselves that new ideas and information that go against what we feel is right may make us feel that we were/are wrong. That is OK. Open-minded people are open to new ideas and new information even it they have to admit in the end they were wrong when believing something else.
As a project manager we rely on our beliefs and experiences and the beliefs and experiences of others to bring our projects to success. Be open-minded and encourage everyone on your team to express their ideas and opinions.
Friday, September 10, 2021
People and Life
People will forget what you said, people will forget what you did, but people will never forget how you made them feel." - Maya Angelou
As a project manager there is no more important responsibility on your project than working with your stakeholders to establishing trust and creating an environment that is built on respect and follow through.
Tuesday, September 07, 2021
Listening is Hard!
Listening is hard because it involves keeping your ego constrained long enough to consider what is being said before formulating your response.
Wisdom often lies in the pause between stimulus and response.
Few people listen well, which makes good listeners all the more relevant and important.
When someone starts talking, our focus should be:
1. Listening intentionally to what they are saying
2. Ignoring patterns in their speech and forming conclusions
3. Putting said about whether we agree with what they are saying until they have finished speaking
When we quickly prepare responses as a listener the conversation becomes about us. When the other person does the same meaningful communication ceases to occur.
Rather than making the conversation about you, work to understand the other person's perspective. You don't have to agree with them, but you owe it to them to be respectful and open minded.
Remember and put to use one of Stephen Covey’s Seven Habits - Seek first to understand then be understood.
We should make it a habit to seek understanding with one another. A conversation is not a competition to make a point, but rather an exploration of each others thoughts, emotions, and beliefs, and biases.
Wednesday, September 01, 2021
Your Last Project
It has been said “You only live as long as the last person that remembers you”.
In Project Management it has been said that “You are only as good as your last project”. While this statement may see unfair, it is nonetheless true in many environments.
Saturday, August 28, 2021
Be, Say, and Do!
Three action steps when working with others, per Ajayi Jones
1. Be: Write down what’s important to you, and what’s worth fighting for.
2. Say: When you don’t see eye to eye with your boss or disagree with the rest of the room, ask yourself these three questions. If you answer “Yes” to all three, speak up.
• “Do I mean it?”
• “Can I defend it?”
• “Can I say it thoughtfully?
3. Do: Match your thoughts with your actions.
Fair warning: Just because you follow these steps, it doesn’t mean your team will automatically be on the same page. It’s more that these practices force you to check in with yourself, and know that you said what you needed to say.
You’ll leave the discussion knowing you tried.
Monday, August 23, 2021
Variety is the Spice of Life
It has been said that variety is the spice of life. We can fear variety (change) because of its unknown impact be it physical, emotional, spiritual, or psychological. Variety often means trusting others and stepping into the unknown with courage.
You must embrace change to experience the spice of life!
Tom Brady has some thoughts about change. “Life is about always changing and adapting to different things. Today, the world wants to blame, and shame, and guilt, and fear everything all the time”
Do you blame others when changes go wrong? Do you fear change?
Sometimes it takes courage to embrace Variety!
Tuesday, May 04, 2021
Ignorance of Things
Nobody should be embarrassed for not being familiar with the Sunning-Kruger effect, the cognitive bias in which the more incompetent or ignorant you are about something the better or more knowledgeable you think you are at that thing.
Thursday, July 16, 2020
Wisdom vs. Knowledge
Monday, June 22, 2020
Project Management Similar to Creating Art
Monday, February 10, 2020
Top Ten List
- Management Commitment
- A realistic and firm schedule
- Clear decision-making authority
- Flexible project control tools
- Teamwork
- Maintaining engineering before construction (design before build)
- Earlsy start-up involvement
- Organizational flexibility
- Ongoing critique of the project
- Close coordination with the Nuclear Regulatory Commission (strong, fair oversight)
Monday, October 14, 2019
Creating Trust
A leadership void exists when the goals of the leaders aren't embraced by the followers. Respect, or lack of it plays a big part in helping to create this void.
Some leadership principles I have come to believe are:
Be consistent in what you say and do. Inconsistency shows a lack of focus. Being inconsistent will undermine your credibility with others.
As a leader you will need to provide focus, constancy of purpose, and clear direction to your team. The problem with many leaders isn't a lack of personality or charisma, it is a lack of focus and follow-through.
When leading remember "beware of no man more than thyself" - Thomas Fuller. Ask for feedback from others. Remember the higher the leader is in an organization the more blind spots he or she will experience.
A good leader is a master of the big picture and is knowledgeable of the details. A leader that isn't willing to get involved in the details is just plain lazy and won't have the respect of the team they are leading.
Be careful about negative assumptions. Leaders that are high achievers know their behavior tells the truth about their assumptions.
Leaders ensure that their followers know where they fit into the big picture.
Leaders who underestimate the intellect of others tend to overestimate their own.
Other things that are always displayed by a leader are the ability to:
Create and nurture a vision
Laugh!
Leave your ego at the door
Think before acting (not quick to criticize)
Be a risk taker
State and meet commitments
Be a role model
Have a can do attitude
Encourage success
and finally...BE VISIBLE
Monday, February 19, 2018
Free Advice Retold!
If you have children, encourage them with love, and let them know they are a blessing to you
If you live to make more money, get a (new) life!
If you aren't having fun doing your job, move on to something new
Reward excellent failures. Punish mediocre successes - Tom Peters!
Embrace change and do all you can to expose unethical behavior
Don't allow deadbeat managers and/or lazy executives to ruin your career or influence your project.
Gossiping is for children and old women. Don't be a part of the office gossip loop.
Great leaders with ethics and a solid morale center are rare. I hamve never met one; however I'm sure they exist. Seek them out with everything you have
Executives have forgotten how to be leaders. Because of this, we have a 200 billion dollar trade deficit, stock option scandals, CEOs going to prison, massive layoffs, outsourcing to India, disloyal workers, and a plethora of corrupt politicians
Make sure before you go to work for an organization you know who is running the show
Love the unlovable
Be nutty at work, somebody will appreciate the break in the monotony
Find a manager in your company that is doing a bad job and ask them about the middle management shake up that is eminent. Walk away quickly before they can respond
Look at yourself in the mirror closely for 60 seconds. Feel really bad that you look so old, then remember that life is precious and be thankful to God that tomorrow is a new day
Challenge authority when it makes sense
Project managers can't be wimps
Don't respect unrespectable people. Avoid them, workaround them, go through them. They are career killers
If you like to solve problems and make a difference, work for a non-profit or charity
Be a blessing to somebody
Stephen F. Seay, PMP sfseay@yahoo.com
Saturday, February 03, 2018
A Glimpse at my Project Management Beliefs
Only people that aren’t competent won’t show off their work
Question authority or live with the result
A sense of humor can help get teams through tough times
A working meeting should have no more than five people. Meetings with more than five should be reserved for providing updates or relaying information
Project failure is planned at the beginning of the project
Project initiation is the most important project phase
Be honest in all your dealings
Project managers are expected to offer their opinions, but be accountable for their words
When it comes to project scope, what is not in writing has not been said
Have verifiable milestones
End of project surveys must be completed and the results distributed to the team
Bad conclusions lead to more bad conclusions
Documented assumptions are believed to be true for planning purposes
The best lessons learned come from failures
Without data you only have an opinion
Data doesn’t tell the whole story
Bad data leads to bad decisions
Senior management is usually clueless when it comes to what your project is all about
A bad project team will never deliver good project results
If your project sponsor isn’t responsive you should put your project on-hold until such time they can become involved
The bottleneck is at the top of the bottle
A project manager’s main job is to keep the customer happy
At the end of a project if you have met all scope, quality, budget, and schedule objectives, but the customer isn’t satisfied your project is a failure
Documentation doesn’t replace knowledge
Most people want to do good work. Many times they don’t have the tools or information they need to perform well, or they aren’t managed properly
Project managers aren’t successful if their team members aren’t successful
Not all successful project managers are competent and not all unsuccessful project managers are incompetent. Sometimes you just have to be lucky
Good project managers are insecure by nature
An introvert can’t be a (successful) project manager
A project manager with lots of enemies won’t be successful over the long run
You must be a relationship guru and be ready to fall on the sword sometimes
A project manager must be a motivator
If you don’t listen, you can’t plan
Project managers deal with change. You must be the change agent for your project. Your project sponsor is the change salesman
Monday, January 22, 2018
Business Case Template - Adapt to your needs
CLICK HERE for the Business Template
Thursday, December 28, 2017
Stuff I Use - Classé Sigma 2200i Integrated Amplifier
A personal project this time, upgrading my two channel audio system.
The Classé integrated amplifier has a ton of features and sounds great. I have owned it for eight months. Awesome!
Classé Sigma 2200i integrated amplifier Measurements | Stereophile.com