Project Management Quotes

Some are a little off the wall, but many are spot on...

Good estimators aren't modest: if it's huge they say so.

The sooner you begin coding the later you finish.

A verbal contract isn't worth the paper it's written on.

What is not on paper has not been said.

If you don’t know where you’re going, any road will take you there.

If you fail to plan you are planning to fail.

If you don't attack the risks, the risks will attack you.

A little risk management saves a lot of fan cleaning.

The sooner you get behind schedule, the more time you have to make it up.

A badly planned project will take three times longer than expected - a well-planned project only twice as long as expected.

If you can keep your head while all about you are losing theirs, you haven't understood the plan.

When all's said and done a lot more is said than done.

If at first you don't succeed, remove all evidence you ever tried.

Feather and down are padding - changes and contingencies will be real events.

There are no good project managers - only lucky ones.

The more you plan the luckier you get.

A project is one small step for the project sponsor, one giant leap for the project manager.

Good project management is not so much knowing what to do and when, as knowing what excuses to give and when.

If everything is going exactly to plan, something somewhere is going massively wrong.

Everyone asks for a strong project manager - when they get him they don't want him.

Overtime is a figment of the naïve project manager's imagination.

Quantitative project management is for predicting cost and schedule overruns well in advance.

Good project managers know when not to manage a project.

Metrics are learned men's excuses.

For a project manager overruns are as certain as death and taxes.

If there were no problem people there'd be no need for people who solve problems.

Some projects finish on time in spite of project management best practices.

Good project managers admit mistakes: that's why you so rarely meet a good project manager.

Fast - cheap - good: you can have any two.

There is such a thing as an unrealistic timescale.

The more ridiculous the deadline the more money will be wasted trying to meet it.

The first 90% of a project takes 90% of the time the last 10% takes the other 90%.

The project would not have been started if the truth had been told about the cost and timescale.

To estimate a project, work out how long it would take one person to do it then multiply that by the number of people on the project.

Never underestimate the ability of senior management to buy a bad idea and fail to buy a good idea.

The most successful project managers have perfected the skill of being comfortable being uncomfortable.

When the weight of the project paperwork equals the weight of the project itself, the project can be considered complete.

If it wasn't for the 'last minute', nothing would get done.

Nothing gets done till nothing gets done.

Warning: dates in the calendar are closer than you think.

There is no such thing as scope creep, only scope gallop.

Anything that can be changed will be changed until there is no time left to change anything.

If project content is allowed to change freely the rate of change will exceed the rate of progress.

If you can interpret project status data in several different ways, only the most painful interpretation will be correct.

A project gets a year late one day at a time.

A project isn’t over until the fat check is cashed.

Powerful project managers don't solve problems, they get rid of them

Good PM Skills Trump Tech Skills

Good article over on Dice.com regarding how Project Management skills trump tech skills...

Read more here...

Being Civil

A local foundation here in Florida, USA has developed a set of "Ten Keys to Civility".  These are a perfect set of guiding principles for the project manager. Click here to view their website and find out more.

Respect Others - Honor other people and their opinions, especially in the midst of a disagreement. 

Think Positively - Keep an open mind and assume others have good intentions.

Pay Attention - Be aware and attend to the world and the people around you.

Make a Difference - Get involved.

Speak Kindly - Choose not to spread or listen to gossip.

Say Thank You - Let others know they are appreciated.

Accepts Others - Our differences are what make us interesting.

Rediscover Silence - Keep noise to a minimum.

Listen - Focus on others in order to better understand their points of view.

Keep Your Cool - Accept life's challenges with grace.

Principled Thinking

Principles come from natural laws that are recognizable by all cultures. Principles have been around since the dawn of time. They are timeless and aren’t dependent on us making them a permanent part of our lives.

I believe a most of our problems in society come from the fact that many of our leaders don’t live principle-centered lives.

What are principles that are easily recognized? These are a few: Patience, Kindness, Tolerance, Integrity, Honesty, Encouragement, Empathy…

Principles should guide our conduct, and when they do, they are easily recognizable by others. When our leaders decide to reject principles in order to gain power, influence or money, the organizations they lead are in deep trouble.

Many times leaders attempt to put aside principles to get short-term gains. They believe by making speeches filled with empty promises they will gain the trust of others. This happens all the time in our organizations and results in the same mistakes repeated over and over. Having said that, we keep electing the same people to office over and over, don’t we? Where has this gotten us?

Albert Einstein said, “The significant problems we face cannot be solved at the same level of thinking we were at when we created them”. To solve the tough problems we need to look at our paradigms and habits and be willing to change them. Sometimes this means firing (not re-electing) our current leaders.

Big problems cannot be solved by small people and small mindedness. Remember, principles aren’t values. The Mafia has values, but their practices certainly aren’t related to principles. As Stephen Covey say’s “Principles are the territory. Values are the map”.

Blast from the Past - 2006

Tell somebody you care, and how much they really mean to you. Let them know how they have changed your life.

If you have children, encourage them with love, and let them know they are a blessing to you.

If you live to make more money, get a (new) life!

If you aren't having fun doing your job, move on to something new.

Reward excellent failures. Punish mediocre successes - Tom Peters!

Embrace change and do all you can to expose unethical behavior.

Don't allow deadbeat managers and/or lazy executives to ruin your career or influence your project.

Don't be a part of the office gossip loop.

Great leaders with ethics and a solid morale center are rare. I have never met one; however I'm sure they exist. Seek them out with everything you have.

Executives have forgotten how to be leaders. Because of this, we have a 200 billion dollar trade deficit, stock option scandals, CEOs going to prison, massive layoffs, outsourcing to India, disloyal workers, and a plethora of corrupt politicians. Make sure before you go to work for an organization you know who is running the show.

Love the unlovable.

Be nutty at work. Somebody will appreciate the break in the monotony.

Find a manager in your company that is doing a bad job and ask them about the middle management shake up that is eminent. Walk away quickly before they can respond.

Look at yourself in the mirror closely for 60 seconds. Feel really bad that you look so old, then remember that life is precious and be thankful to God that tomorrow is a new day.

Challenge authority when it makes sense. Project managers can't be wimps.

Don't respect unrespectable people. Avoid them, workaround them, go through them. They are career killers.

If you like to solve problems and make a difference, work for a non-profit or charity.

Be a blessing to somebody.

Leadership Practices

Great article from Inc.com about changing your leadership style.

You might not feel it day-to-day, but business management is in a major transition.  The old days of command-and-control leadership are fading in favor of what might be better termed a trust-and-track method, in which people are not just told what to do, but why they are doing it.  More formally, we're moving from what was called "transactional" leadership to "transformative" leadership. And there's no turning back.

Business owners certainly have a long way to go, especially in more established companies where old practices die hard.  But you can see increasing evidence that by creating a company with a clear purpose and values, you'll find your employees connect themselves to something bigger, and that increases productivity.  In other words, a culture of engagement leads to greater customer loyalty, and better financial success.

Here's my list of "old school" practices you ought to chuck, and "new school" practices to champion instead:

1. Out: Micro-management, or the need to control every aspect of your company. In: Empowerment, the ability to give your people some rope--even rope to make mistakes without blame.

2. Out: Management by walking around the office; it is no longer enough to be visible. In: Leadership by watching and listening, engaging in conversation, implementing the ideas presented to you, and distributing the results.

Click here for the rest of the article

More Tom Peters Wisdom

Top Twenty

This list of “success factors” emerged after-the-fact from an interview with a reporter from Moscow in preparation for a seminar I’m giving in Moscow in mid-November 2012. FYI:


Just one “secret” to innovation: It’s a messy world. We’re always operating half informed. Hence, “try more stuff than the other guy” and sort it out as you go forward is the best way to up success odds. (“Ready. Fire. Aim.”—Ross Perot)

Paradox: Superb quality is an absolute necessity, and it requires superb systems; but superb quality with the wrong product flunks. Hence one needs to be organized (quality) and disorganized (innovation) at the same time. (Axiom: Management is art, not science.)

Waste #1: “Great branding”/marketing can not overcome a lousy product—it is largely wasted. The product (innovative, attractive, of the highest quality) comes first—though excellence in product and marketing is indubitably required to achieve a smashing success.

Everywhere: “Excellence” in quality and design is not restricted to the “high end.” Both characteristics can be imbedded in lower-end products and services.

Iron law: All organizations get worse as they become more and more enormous. No cultural differences.

Iron law: Over the long haul, national success is largely built upon SMEs, with growth and innovation associated largely with a large population of vibrant midsized enterprises—Germany’s “Mittelstand” is exhibit #1.

Paradox: Hierarchy is dead. Long live hierarchy. New market requirements and new tools can dramatically reduce hierarchy. Still, I don’t want to drive across a bridge that didn’t have a “command and control” structure to sign off on safety.

But: Hierarchy is often necessary—but relentless hot war must be declared on bureaucracy “24/7.”

“New marketing techniques”: The newest marketing technique is the oldest marketing technique but remains “new” because it is seldom practiced with requisite intensity. Namely, get the hell out into the marketplace and listen & listen & listen to customers. Then listen some more.

Always #1: Any nation’s Olympic team is as good as its athletes. (Duh.) Exactly the same is true with any (as in any!) organization: Investment in and development of great people comes first and is the greatest sustaining differentiator!

Motivator #1: Treating people with respect is always the #1 motivational “tool.”

Why not business: In the army and in the theater and in sports, training is always Priority #1. Why not in business? No organization ever devoted too much effort to training!

Success “secret” #1: Work harder/much harder than the other guy/s. There’s more to it than hard work but hard work is the sine qua non. (Again: Think of the Olympics.)

Speed’s enabler: The #1 cause of delays is invariably lousy cross-functional communication—the product developers don’t talk to the logistics people who don’t talk to the sales people. Etc. Etc. Excellence in cross-functional communication must become a day-to-day top-management obsession.

New context, new leaders: Innovation (and execution) today is a collaborative process. Women are on average better leaders than men in collaborative situations. Men take to hierarchies—we invented ‘em. Women tend to lead more by inclusion rather than coercion.

Customer #1: In retail and in products designed for retail, she is the primary consumer. Company leadership and the product-service portfolio should mimic, more or less, this fact. (You heard it here 1st: Men and women are different.)

New context, new skills; The Age of Brawn is largely behind us. Brains and creativity and flexibility have come to the fore. Not only are our organizations unprepared—but our schools get it more or less exactly wrong 100% of the time.

Acceleration: Technological change is accelerating as never before. It is not an exaggeration to say that “all bets are off”; adaptability and renewal are imperative on a short cycle unimaginable only 10 or so years ago. (And we ain’t seen nothin’ yet.)

Mix it up: Company leaders tend to be look-alikes. Only (only!) diversity on any dimension you can name induces creativity over the long haul—from the boardroom to the front line.

“Sexy”: Clever strategies and exciting products are important, but superb execution invariably carries the day. Asked his #1 success “secret,” peerless hotelier Conrad Hilton replied, “Don’t forget to tuck the shower curtain into the bathtub.” Amen!